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Paxus Suite Business Plan

Paxus is the finance and inventory backbone of Faciotech — covering invoicing, expenses, sales orders, purchase orders, supplier management, multi-warehouse stock control, and financial close operations in one integrated suite.

What's Included​

  • Invoicing — create line-item invoices linked to contacts or companies, apply fixed or percentage discounts, attach tax rates, and download as PDF or Office formats
  • Payments — record payments against invoices with method, date, and reference; track balance due automatically
  • Expenses — record business expenses with category, supplier, amount, and date; approve or reject submitted expenses; monthly expense totals surfaced on the dashboard
  • Sales orders — manage the full order lifecycle from draft through confirmed, processing, shipped, delivered, and completed; generate invoices directly from a sales order
  • Inventory items — catalogue products and services with SKU, barcode, cost price, sale price, unit, category, and minimum stock thresholds
  • Warehouses — define multiple storage locations and track stock levels per warehouse
  • Stock adjustments — log stock-in, stock-out, and adjustment movements with reasons; every movement is recorded in a full audit trail
  • Purchase orders — raise POs against suppliers with approval workflow; mark as ordered and receive goods
  • Goods receipts — record received quantities per PO line; stock levels update automatically on receipt
  • Suppliers — maintain a supplier directory with payment terms, tax number, currency, and linked contacts or companies
  • Item categories — organise your product catalogue into hierarchical categories
  • Finance Ops — manage accounting period close runs (GL close), lock periods to prevent backdated edits, and import bank reconciliation packages

Dashboard​

The Paxus dashboard surfaces six key metrics: total receivables, open sales orders, low-stock item count, pending purchase orders, overdue invoices, and current-month approved expenses. Finance Ops cards show GL close run count, locked period count, and bank reconciliation count.

Currency​

Paxus defaults to GHS (Ghanaian cedi) but supports any ISO 4217 currency code per document.

Settings​

Go to Paxus Suite → Settings to manage:

  • Tax Rates — define named rates (percentage) used on invoice and sales order line items; one rate can be marked as default and rates support compound calculation
  • Expense Categories — named categories with optional colour coding used to classify expenses
  • Item Categories — hierarchical categories for inventory items (supports parent/child nesting)
  • Warehouses — physical storage locations linked to inventory stock levels

Getting Started​

  1. Invoicing & Payments — create invoices, record payments, and download PDFs
  2. Sales Orders — manage the order lifecycle and convert orders to invoices
  3. Inventory — set up items, categories, warehouses, and adjust stock
  4. Procurement — manage suppliers, purchase orders, and goods receipts