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Products & Catalog

ClarusPOS does not maintain its own product database. It reads directly from the Paxus Inventory catalogue. This means any item you create in Paxus — with its name, price, tax rate, and category — is immediately available at the checkout terminal.

How Products Flow into the POS​

When you open the checkout terminal, ClarusPOS loads all active Paxus inventory items ordered by name. The terminal displays each item's name and sale price. Tax rates attached to items are applied automatically during checkout.

Because the product list comes from Paxus, you manage it in Paxus:

  • Add a new product — go to Paxus Suite → Inventory → New Item
  • Update a price — edit the item in Paxus; the updated price appears at the terminal on the next page load
  • Deactivate a product — mark the item as inactive in Paxus; it disappears from the terminal

See Inventory for full details on creating and managing items.

Stock Tracking at the POS​

When you complete a sale at the terminal, Paxus stock levels for the items sold are reduced automatically in the warehouse linked to the register. This means:

  • Every register must be assigned to a Paxus warehouse (configured in Multi-Location)
  • Items must have stock tracking enabled in Paxus for stock levels to update
  • Non-trackable items (e.g., services) sell without any stock movement
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If stock levels drop below an item's minimum stock threshold in Paxus, there is currently no automatic block at the POS terminal. Monitor stock levels in Paxus to avoid selling items you no longer have.

POS Customers vs Contacts​

ClarusPOS maintains its own lightweight customer list separate from the Contacts module. A POS customer record holds a name, phone, email, and optional notes. You can optionally link a POS customer to an existing Contact record.

To manage POS customers, go to ClarusPOS → Customers.

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Linking a POS customer to a Contact means any invoice generated from a POS sale will be associated with that Contact in Paxus.

Applying Item-Level and Cart-Level Discounts​

At the terminal, discounts can be applied in two ways:

  • Per item — set a discount percentage on an individual line in the cart
  • Cart level — apply a fixed amount or percentage discount to the entire order

Both types are recorded on the sale and appear on the receipt.

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See Paxus Inventory for full details on creating and managing items, and Multi-Location for how registers are linked to Paxus warehouses.